Spotlight Digital Exhibits

To add multiple items from OregonDigital, under Curation, click Items.  Click on From external resource tab and click List of OregonDigital IDs.

1. Open a new plain text file (TextEdit on Mac or Notepad on Windows).
   1. If you're on a Windows, follow the instructions on how to make a .txt file
   2. If you’re on a Mac, TextEdit might default to a rich text format. Make to set it to “plain text” in Preferences.

2. For photos: from OregonDigital, copy the identifier at the end of each URL and paste it into the .txt document.

For documents: from OregonDigital, copy the identifier (excluding pagination information) at the end of each URL and paste it into the .txt document.

3. Copy Step 2 for every item in OregonDigital that you want to upload.

4. Ensure your file name ends in .txt when saved.
5. On the upload page, click Choose file and locate the .txt file on your computer.
6. Click Upload List.
7. You will get a notification, “File uploaded, items are being processed.”
8. Confirm that your items were added by clicking on Items. It may take a few minutes depending on how many photos you uploaded.

To upload a single item from your computer: Under Curation, click Items.

1. Click the Upload Item tab.
2. Click Choose file and locate the item on your computer.
3. Fill out the metadata fields.
   1. Title, Description, Attribution, and Date are all default fields.
   2. Any exhibit-specific fields you created will also show up.

3. Click Add Item if you’re done adding items or Add item and continue adding if you have more images to add. It may take a few moments for items to be added.

To upload multiple items from URLs, under Curation, click Items, then click the Upload Multiple Items tab.

1. Right-click on Download template.
2. Click Save Link As… A file named “template.csv” will be automatically downloaded to your computer.
3. Open template.csv in Excel or Numbers.
4. The top row of the spreadsheet will be populated with headings:
   1. url: input the URL of the item (e.g. https://pbs.twimg.com/profile_images/1059635856196042752/HR_uRqTy_400x400.jpg)
   2. full_title_tesim: input the title of each image according to your metadata schema
   3. spotlight_upload_description_tesim: input description for each photo according to your metadata schema
   4. spotlight_upload_attribution_tesim: input attribution for each photo according to your metadata schema
   5. spotlight_upload_date_tesim: input date for each photo according to your metadata schema
   6. Any exhibit-specific fields you or our admin set will populate the remainder of the headings.
5. Save your file as a .csv
6. On the Upload Multiple Items page, click Choose File and locate the .csv file on your computer. Click Open.
7. Confirm that your items were added by clicking on Items.