This page provides links to video and written tutorials for MS applications that we will be using in this class. It also includes short descriptions about the purpose of each communication tool within the context of our course. Resources are drawn from UO Service Portal and Microsoft Support, which are both excellent resources to consult further for specific actions. This guide is meant to be an overview and introduction to the different applications.

If you have further questions, please reach out to your teacher on Canvas, on our MS Team general channel, or your teacher for additional support.

Office 365

Office 365 is a suite of Microsoft Office applications. UO students have free access to Office 365. In this class, we’ll be using the MS products: SharePoint, Teams, Outlook (email and calendar), Excel, and Word.

Getting Started with Office 365 –provides basic overview of Office 365 and how to set it up. You can either use all MS Apps in your browser OR download and install the applications OR do a mix of both. Here’s links to do either:

• Activate Office Online
• Install MS Office Apps (Outlook, Teams, Word, etc.)

You can easily switch between MS apps on your browser using the Navigation Pane.

MS SharePoint

Our course SharePoint Site is a space for project management and development. You can think of it as your term-based project’s group portal for a central collaborative research infrastructure. The most important aspect of SharePoint for our course is the use of document libraries and the MS Word, MS Word, and MS Excel apps that you can make within them. A document library is a repository for your group to store files and collaborate on them.

IMPORTANT

• Each group has their own SharePoint page and document library.

Tutorials

• Sharepoint Online Quick Start – Learn to sign in. On the left-hand pane, you’ll see links to more tutorials. Pay attention to these:
  • Discover to learn how to add our course site to your favorites
  • Collaborate to learn about document libraries.
• What is a document library?
• Create a new file in a document library – includes how to create new Word and Excel files directly in your SharePoint library (this is our recommended way of creating and collaborating on files)
• Upload Files and Folders to a library
• Share SharePoint Folders and Files

MS Teams

You can find our class’ MS Team through the course SharePoint website. There’s also a quick link on our course Canvas homepage. MS Teams, also called Teams, is a communication space for all groups and teachers to talk to each other about your group project needs. Teams should be used like text messaging group chats.

You are welcome to coordinate with your group and use it how you think is best for organizing and problem solving.

IMPORTANT

• The general channel should be used primarily by the instructor.
• You are welcome to share resources like blog posts, news articles, etc. Using the Resource Sharing channel.
• If you need help with technology or other course materials, please email or use Canvas Inbox to reach your teacher. Please do not direct message your teacher on MS Teams.
• Each group has their own Teams channel. Use your group’s channel as your group chat, do not use other group’s channels unless you need to reach out to them about something.
• All channels are open to the entire class.
• If you are trying to get someone’s attention on Teams then make sure to @ them using their first and last name.

Tutorials

• Getting started with Microsoft Teams

• First things to know about teams in Microsoft Teams – Learn about Teams. On the left-hand pane, you’ll see links to more tutorials. Pay attention to these:
  • Channels – Your group’s channel will be your group’s primary means of communication. You can use your group channel to share messages, tools, and files. Think of this as your group chat that is open and visible to everyone in class.
  • Chats to learn about one-on-one communication
  • Notifications to set notification preferences
• Share files via Teams

Outlook Email

UO email (Outlook) should be used as your official email while working in this class.

• If you haven’t already done so, be sure to set up your UO email on Outlook
• All About Email at UO – explains UO email
• Create, reply to, or forward email messages in Outlook.com

Outlook Calendar

This is a great tool to keep yourself organized in class. It is highly recommended that you use it to setup your group meetings outside of class.

• Welcome to your Calendar – Learn the basics of your Outlook Calendar. On the left-hand pane, you’ll see links to more tutorials. Pay attention to these:
  • Create appointments and meetings
  • Share your calendar
  • Add and import calendars – if you already use Google Calendar, learn how to easily combine your Google and Outlook Calendars.