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Research Data Management

Backup & Storage


The University of Oregon Security Office can consult with researchers to ensure that appropriate measures are in place to prevent unauthorized access to restricted data.

Backup and Storage During the Active Phase of your Project

Access to online storage and backup varies across departments and schools. Many UO researchers have access to a HIPAA- and FERPA-compliant OneDrive for Business Cloud Storage account with up to one terabyte of storage. If you have access to OneDrive, the technical support team in your department should be able to help you sync your hard drive with OneDrive to create automatic backups. Whatever storage you use, follow 3-2-1 backup rule: keep at least three (3) copies of your data, and store two (2) backup copies on different storage media, with one (1) of them located offsite.

Sample UO-specific backup DMP language:

The PI will consult with the University of Oregon Security Office to ensure that appropriate measures are in place to prevent unauthorized access to restricted data. During the research process, all files will regularly be backed up in three places: 1) to a HIPAA-compliant OneDrive for Business cloud storage account; 2) to a solid-state flash drive (thumb drive) kept in a locked file in the PI’s office; and 3) to a solid-state flash drive kept in a locked file in the PI’s home office. OneDrive backups will be near-instantaneous, as all files stored on the laptop will be synced to OneDrive. The PI will perform incremental regular backups to the flash drives and will confirm the data integrity of the flash drives quarterly.


For questions, comments, or suggestions, please contact us at

University of Oregon Libraries
1501 Kincaid Street Eugene, OR
T: (541) 346-3053
F: (541) 346-3485
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